Custom Business Software & Portals
We build software for business workflows that have become difficult to manage through spreadsheets, email, WhatsApp or disconnected tools.
01 · Business Operations / ERP-lite
Purchase Request System
A workflow for staff to request a purchase and obtain approval before an order is placed.
A request to buy something should be distinguishable from permission to spend and from the supplier order itself. This system gives employees, managers and purchasing staff a shared sequence. It helps prevent an informal request being treated as an approved purchase without the required decision.
02
What it manages
Requests can hold the item or service, quantity, reason, cost estimate, budget reference and approver. A request is not yet a supplier order. Separating the two makes it clear whether spending has been approved and who is responsible for placing the order.
03
How it works in a business
A staff member submits a requirement with its estimated cost. The appropriate manager approves, returns or rejects it. Purchasing records the resulting order and links the reference back to the request, leaving a history of the decision and any changes.
04
What SFn can customise
SFn can implement approval thresholds, departmental budgets and required supporting documents. Vendor and purchase-order connections can be scoped. Delegation and absent-approver rules should prevent requests becoming stranded while preserving the agreed spending authority.
05
Related & next step
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